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VCON CANCELLED

THERE WILL BE NO VCON 43 IN 2019.

It is with a heavy heart that WSCFA (West Coast Science Fiction Association) and VCON has decided to cancel VCON this year. The resources to put on a successful and fun convention with the high standards of WSCFA and VCON are lacking this year. We are truly sorry about this cancellation and the disruptions it causes, but it is truly necessary.

WCSFA INTENDS TO REVIVE VCON IN 2021.

We hope that it will be better than ever.

THOSE WHO PURCHASED MEMBERSHIPS WILL BE REFUNDED. MEMBERS DO HAVE THE OPTION OF CHOOSING TO HAVE THEIR PAID MEMBERSHIPS HELD OVER FOR VCON 43 IN 2021. THIS WOULD GREATLY AID THE CONVENTION COMMITTEE IN DEALING WITH THE CURRENT SITUATION AND PREPARING FOR THE REVIVED VCON.


Want to attend the event?

Then register for your VCON membership today – there are discounts available for those who register early.

Registration is also available on site – the registration desk will be open during the following hours:

  • FRI: 10:00 AM – 12:00 PM (pre-registration badge pick up only)
  • FRI: 12:00 PM – 8:00 PM
  • SAT: 9:30 AM – 8:00 PM
  • SUN: 9:30 AM – 2:00 PM

If you arrive after 8:00 PM on Friday or Saturday, you will be able to pick up or purchase a membership badge from the convention’s Operations Room. (Directions to its location will be provided at the venue.)

Membership RatesRegistration FAQ

Membership Rates

Weekend Memberships
Category Type Rate Description
WCSFA Members who have an active membership may opt to purchase an event membership of this type with the WCSFA membership portion waived. This reduces the cost by $5 but leaves their membership expiry date unchanged instead of extending it based on the last date of the event.
A group discount is also available on these General Memberships – purchase 4 or more at the same time and pay only $55 each.
Regular Rates General Membership $75 Full 3-day weekend membership to the event.
Concession Membership $60 Full 3-day weekend membership for teens (13-18), adult students, seniors (65+) and special needs
$15 discount over regular General Membership rate.
Youth Membership $50 Full 3-day weekend membership for youth ages 7-12.
Child Membership FREE Full 3-day weekend membership for children ages 0-6.
Special Deals Venue Special General Membership $50 A special 33% discount offer for anyone who stays at our venue
(Book your room first as you will need a reservation number when you register.)
Available online until Oct 04, 2019, @ 11:59 PM and at the door
Early Registration Early Bird General Membership $50 $25 discount over regular General Memberships rates.
Only available from Oct 15, 2018, to Jan 01, 2019, @ 11:59 PM
Winter General Membership $55 $20 discount over regular General Membership rates.
Only available from Jan 02 to Mar 15, 2019, @ 11:59 PM
Spring General Membership $60 $15 discount over regular General Membership rate.
Only available from Mar 16 to Jul 01, 2019, @ 11:59 PM
General Membership $65 $10 discount over regular General Membership rate.
Only available from Jul 02 to Oct 04, 2019, @ 11:59 PM
Concession Membership $50 $10 discount over regular Concession Membership rate. ($25 total discount over regular General Membership rate!)
Only available until Oct 04, 2019, @ 11:59 PM
Youth Membership $45 $5 discount over regular Youth Membership rate.
Only available until Oct 04, 2019, @ 11:59 PM
Family & Merchandise Packages
Category Type Rate Description
Family Young Ages $180 Save $70 over day-of weekend rates for a family of four with two Youth ages 7-12.
Available online until Oct 04, 2019, @ 11:59 PM
Mixed Ages $190 Save $70 over day-of weekend rates for a family of four with one Youth (ages 7-12) and one family member eligible for a Concession Memberships (teens ages 13-18, adult students, seniors age 65+, and special needs)
Available online until Oct 04, 2019, @ 11:59 PM
Older Ages $200 Save $70 over day-of weekend rates for a family of four with two family members eligible for Concession memberships (teens ages 13-18, adult students, seniors age 65+, and special needs)
Available online until Oct 04, 2019, @ 11:59 PM
Merchandise Booklover’s Package $73 Get a discount on your membership, pick up a new book to read and support VCON’s parent non-profit organization, the West Coast Science Fiction Association (WCSFA). This package includes a $20 discount on a General Membership plus a copy of the WCSFA Anthology, Vol 1 (July 2018), Power: In the Hands of One, In the Hands of Many ($18).
Available online until Oct 04, 2019, @ 11:59 PM
1-Day Memberships
Category Type Rate Description
Regular Rates General Friday Membership $40 1-day membership to the event valid on Friday
General Saturday Membership $45 1-day membership to the event valid on Saturday
General Sunday Membership $35 1-day membership to the event valid on Sunday
Youth Friday Membership $30 1-day membership to the event valid on Friday for youth ages 7-12
Youth Saturday Membership $30 1-day membership to the event valid on Saturday for youth ages 7-12
Youth Sunday Membership $30 1-day membership to the event valid on Sunday for youth ages 7-12
Early Registration General Friday Membership $35 $5 discount on regular 1-day Friday membership rate.
Only available until Oct 04, 2019, @ 11:59 PM
General Saturday Membership $40 $5 discount on regular 1-day Saturday membership rate.
Only available until Oct 04, 2019, @ 11:59 PM
General Sunday Membership $30 $5 discount on regular 1-day Sunday membership rate.
Only available until Oct 04, 2019, @ 11:59 PM
Youth Friday Membership $25 $5 discount on regular youth 1-day Friday membership rate.
Only available until Oct 04, 2019, @ 11:59 PM
Youth Saturday Membership $25 $5 discount on regular youth 1-day Saturday membership rate.
Only available until Oct 04, 2019, @ 11:59 PM
Youth Sunday Membership $25 $5 discount on regular youth 1-day Sunday membership rate.
Only available until Oct 04, 2019, @ 11:59 PM
Special Needs
Category Type Rate Description
WCSFA Members who have an active membership may opt to purchase an event membership of this type with the WCSFA membership portion waived. This reduces the cost by $5 but leaves their membership expiry date unchanged instead of extending it based on the last date of the event.
Special Needs Concession Membership $60 Full 3-day weekend membership for teens (13-18), adult students, seniors (65+) and special needs
$15 discount over regular General Membership rate.
Early Registration Concession Membership $50 $10 discount over regular Concession Membership rate. ($25 total discount over regular General Membership rate!)
Only available until Oct 04, 2019, @ 11:59 PM
Assistant Pass FREE A FREE pass granting full access to the event for an assistant to someone with special needs who would not otherwise be attending the event.
Available online until Oct 04, 2019, @ 11:59 PM and at the door.

Registration FAQ

What's all this about memberships?

The organization that hosts VCON – the West Coast Science Fiction Association (WCSFA) – is a 100% volunteer-run organization and a BC registered non-profit. WCSFA sells memberships to its major events (such as VCON) rather than tickets and attendees also become members of WCSFA, with $5 of the event membership fee going to support WCSFA directly.

As a result, VCON and WCSFA’s other major events are not just “run by the fans for the fans” but are run specifically by and for WCSFA’s very own members. Each event membership purchased represents that member’s support commitment towards the operational costs that must be met for the organization to successfully run that event.

All WCSFA members are eligible to:

  • take a $5 discount at other membership supported WCSFA events while their membership is active.
  • earn discounts or special deals at partnered local businesses.
  • attend and vote at WCSFA General Meetings (over the age of 13).
  • run for election to the WCSFA Board of Directors (18 years or older).
  • head up the organization committee for a major WCSFA event (18 years or older).
Is my registration transferrable?

Yes, VCON registration (and the memberships associated with them) are transferable (that is, you can give or sell them to someone else if you will not be able to attend).

Prior to the end of online membership sales (Noon on the day before the event starts):

  • Send an email to the VCON Registration at registration [at] vcon [dot] ca
  • Include the full name and email address of both the person who originally registered and the person it should be transferred to.
  • The VCON registrar will follow up with both of you to update the registration record with other information.

After online registration has closed:

  • Provide the person you want to transfer it to with a signed note
  • Include the full name and email address of both yourself and the person it should be transferred to.
  • This note must be brought, along with valid ID, to the VCON registration desk where the registration information will be updated and a badge will be created for them.
Can I update my registration information?

Yes. Prior to the end of online membership sales (Noon, October 4, 2018) send an email to the Registrar at registration [at] vcon [dot] ca with your full name and the email address used to register the membership to request changes.

Do I have to bring my printed ticket to the event?

No, physical tickets are not issued and are not required for this event. Instead, just show up at the Registration desk and present a valid photo ID to claim your membership badge.

What is the refund policy?

Because each purchased membership represents a commitment to support the operation of the event, memberships are not refundable. However, they are transferable (that is, you can give or sell your membership to someone else if you can’t attend the event). See the answer to the “Is my registration transferrable?FAQ for details of how to transfer your membership.