SF-Canada Table at VCON 36 in 2011

Vendors’ Hall


The VCON Relaxicon will have a small space with some vendors offering their wares to our members.

Vendor Hall Hours:

  • SAT, 10:00 AM – 8:00 PM
  • SUN, 10:00 AM – 4:00 PM

If you are interested in being a vendor, please apply by filling in and submitting our Vendor Application form:

Apply soon, as the date of your application is taken into consideration.
All Dealers Room spaces are now filled and a waiting list has been started
There are a few Artist/Cyber Spaces still available for eligible vendors.

Apply to be a VCON Vendor

 

This will send your information to the VCON Vendor Liaison who will review your application and then follow-up with you.
NOTE: This is not a guarantee of space. Should there be a waiting list, applications will be reviewed in the order received.

If you have questions, please email the Vendor Liaison at vendors [at] vcon [dot] ca.

 

NOTE: If at the end of VCON 41 you paid a deposit towards being a vendor in VCON 42 you may request to have us apply it to this Relaxicon, hold it until VCON 42 in 2018, or refund it. Please contact the VCON registrar at registration [at] vcon [dot] ca if you would like us to hold or refund your deposit.

 

Vendor Space Options

  • Dealers Room (9 full spaces available FULL – waiting list started)
    • $100 – 7′ x 6′
    • &75 – 3.5′ x 6′ (half-space)

    For sales of all things Geek, Sci-Fi, Fantasy and Alternative Culture.
    (Including but not limited to: book publishers, t-shirt and clothing merchants, artist reps, artisans, jewelers, game dealers/designers, etc.)

  • Artists & Cyber Alley (7 full spaces available)
    • $85 – 6′ x 5′
    • $65 – 3′ x 5′ (half-space)

    For artisans to showcase their own work or online/digital artists, web-series, e-publishers, etc. to advertise/promote their productions.
    (Any works sold must be the vendor’s own original work or be based on their original work. Artist vendors should also be able to demonstrate their art process to attending members e.g., through the creation of new works while on site, through a video demonstration of the creation of new works, etc. Cyber vendors are expected to provide samples of their production e.g., through examples of concept art, video clips, video stills, etc.)

 

Details

Electricity is available for vendors that require it. Weekend WiFi access will be available, on a per device basis, for a nominal charge.

$100 – 7′ x 6′ dealers room space includes:

  • 1 – 6′ table and 2 chairs (if needed)
  • 1 – full weekend membership (nontransferable)
  • 1 – limited access vendor assistant membership (transferable)

$75 – 3.5′ x 6′ dealers room half space includes:

  • 1/2 of a 6′ table and 1 chair (if needed)
  • 1 – full weekend membership (nontransferable)
  • 1 – limited access vendor assistant membership (transferable)

$85 for a 6′ x 5′ artists alley/cyber space includes:

  • 1 – 6′ table and 2 chairs (if needed)
  • 1 – full weekend membership (nontransferable)
  • 1 – limited access vendor assistant membership (transferable)

$80 for a 3′ x 5′ artists alley/cyber half space includes:

  • 1/2 of a 6′ table and 1 chair (if needed)
  • 1 – full weekend membership (nontransferable)
  • 1 – limited access vendor assistant membership (transferable)

 

General Notes

  • $40 of each space reservation is allocated towards the full weekend membership and is nonrefundable.
    • Refunds for the non-membership portion of your payment are only available until September 15th.
  • There are limited quantities of each space option available.
    • All Vendors are allowed a maximum of 2 spaces
    • We reserve the right to limit the number of vendors in any specific category.
  • If you are approved, you will be sent an invoice.
    • Once your invoice has been paid, you will receive a registration code for your memberships
  • If we must put you on the waiting list, we will inform you promptly.
    • If you are eventually approved, you will be expected to pay for your space and attend the convention.
    • If you do not wish to accept your space, you must inform the Vendors Liaison (vendors [at] vcon [dot] ca) immediately.
  • All vendors are expected to manage their tables on all days of the convention while the vendor hall is open
    • Exceptions may be made, on a case by case basis, if you must leave early on Sunday for logistical reasons. If this applies to you, please discuss your situation with the Vendor Liaison well before the convention.
    • Any vendor with a reserved space who fails to attend all convention days without the express permission of the Vendor Liaison or proof of an unavoidable emergency will be banned from future participation as a VCON Vendor.