SF-Canada Table at VCON 36 in 2011

Vendors


Relaxed Vendors’ Hall

Our Relaxicon will have a small space set aside for a few vendors. Once we have  had an opportunity to determine how much space is available and how many booths it can fit rates for the weekend will be set and additional information about those rates and how to apply will be provided here.

 

NOTE: If, at the end of VCON 41, you paid a $25 deposit towards VCON 42, you may request to have us hold it until VCON 42 in 2018, transfer it to this Relaxicon or refund it. Please contact the VCON registrar at registration [at] vcon [dot] ca if you would like us to transfer or to refund your deposit.

Vendors’ Hall: Dealers and Artisans

If you are interested in being a vendor at VCON 41 (Sept. 30 Oct. 2, 2016) please apply by filling in and submitting our Vendor Application form.

Apply early! The date of your application is taken into consideration.

This will send your information to the VCON Vendor Liaison who will review your application and then follow up with you.
This is not a guarantee of space. Should there be a waiting list, applications will be reviewed in the order received.

If you have questions, please email the Vendor Liaison at vendors [at] vcon [dot] ca.

 

NOTE: ONLY ARTISTS ALLEY SPACES CURRENTLY AVAILABLE:

 

Dealers Room (SOLD OUT)

10′ x 10′ = 8 spaces in layout plan. 8 are taken.   ( 0 )  SOLD OUT (as of July 15/2016).

6′ x 6′ = 27 spaces in layout plan. 22 spaces are taken.   ( 0 ) SOLD OUT (as of Aug 12/2016).

3′ x 6′ (half table) = 2 in layout plan.  ( 0 ) SOLD OUT (as of Aug 12/2016).

NOTE: It is possible to be put on a waiting list in case any vendor drops out.

 

DEALERS ROOM SOLD OUT BUT YOU CAN STILL GET ARTISTS ALLEY TABLES

WHERE WHAT YOU SELL MUST BE YOUR PERSONAL ARTISTIC OR CRAFT CREATIONS.

 

Artists Alley & Cyberspace

6′ x 6′ = 14 spaces in layout plan. 8 spaces taken.   ( 6 ) Possibly available. Depending on decisions, confirmations, etc. Situation in flux. First come first serve at this point. (As of Sept 14/2016)

 

VENDOR SPACE OPTIONS

Note: WiFi access is guaranteed for $35 (added to the room cost) which covers Friday, Saturday & Sunday.

  • Dealers Room
    $180 – 10′ x 10′ 
    $120 – 6′ x 6′ 
    $90 – 3′ x 6′ (half-space) 
    For sales of all things Geek, Sci-Fi, Fantasy and Alternative Culture.
    (Including but not limited to: book publishers, t-shirt and clothing merchants, artist reps, artisans, jewelers, game dealers/designers, etc.)
  • Artists Alley
    $100 – 6′ x 4.5′
    $80 – 3′ x 4.5′ (half table)
    For artisans to showcase their own work.
    (All work sold must be the vendor’s own original work or be based on their original work. Artists Alley vendors should also be able to demonstrate their art process to attending members e.g., through the creation of new works while on site, through a video demonstration of the creation of new works, etc.)
  • Cyber Space
    $100 – 6′ x 4.5′
    $80 – 3′ x 4.5′ (half table)
    For advertising/promoting online/digital artists, e-publishing, web series, etc.

 

DETAILS

$180 – 10′ x 10′ dealers room space includes:
1 – 6′ table and 2 chairs (if needed) (5′ round tables are available by request.)
1 – full weekend membership (nontransferable)
1 – limited access vendor assistant membership (transferable)

Note: All spaces are equipped with 6′ tables. The extra space with a 10’x10′ space is to provide extra room for stand-up display, say a book shelf bought in the vendor, or a rotating rack with goods, etc.

$120 – 6′ x 6′ dealers room space includes:
1 – 6′ table and 2 chairs (if needed) (4′ tables may be available by request)
1 – full weekend membership (nontransferable)
1 – limited access vendor assistant membership (transferable)

$90 – 3′ x 6′ dealers room half space includes:
1/2 of a 6′ table and 1 chair (if needed)
1 – full weekend membership (nontransferable)
1 – limited access vendor assistant membership (transferable)

$100 for a 6′ x 4.5′ artists alley/cyber space includes:
1 – 6′ table and 2 chairs (if needed)
1 – full weekend membership (nontransferable)
1 – limited access vendor assistant membership (transferable)

$80 for a 3′ x 4.5′ artists alley/cyber half space includes:
1/2 of a 6′ table and 1 chair (if needed)
1 – full weekend membership (nontransferable)
1 – limited access vendor assistant membership (transferable)

GENERAL NOTES

  • $50 of each space reservation is allocated towards the full weekend membership and is nonrefundable.
    • Refunds for the non-membership portion of your payment are only available until July 31st.
  • There are limited quantities of each space option available.
    • Vendors are allowed a maximum of 2 – 10′ x 10′ spaces or 4 – 6′ x 6′ spaces
    • Artists Alley & Cyber Space are allowed a maximum of 2 spaces.
    • We reserve the right to limit the number of vendors in any specific category.
  • If you are approved, you will be sent an invoice.
    • Once your invoice has been paid, you will receive a registration code for your memberships
  • If we must put you on the waiting list, we will inform you promptly.
    • If you are eventually approved, you will be expected to pay for your space and attend the convention.
    • If you do not wish to accept your space, you must inform the Vendors Liaison (vendors [at] vcon [dot] ca) immediately.
  • All vendors are expected to manage their tables on all three days of the convention while the vendor hall is open
    • Exceptions may be made, on a case by case basis, if you must arrive late on Friday or leave early on Sunday for logistical reasons. If this applies to you, please discuss your situation with the Vendor Liaison well before the convention.
    • Any vendor with a reserved space who fails to attend all three days without the express permission of the Vendor Liaison or proof of an unavoidable emergency will be banned from future participation as a VCON Vendor.