VCON is part of the broader fan community and want to help fan clubs and other fan-focused organizations promote themselves. We offer two different methods that such groups may get involved at the convention – lobby tables and room parties.
Any group can request lobby table space at VCON Relaxicon 41½ to promote their organization and recruit new members. For all approved requests, lobby tables must be staffed from Saturday, 10 am – 8 pm, and Sunday 10 am – 2 pm. As a gesture towards helping with table staffing, groups approved for a lobby table will be granted two (2) Weekend Memberships at a discount of almost 80% ($10 each). As the number of lobby tables available is limited, each group may only have one table and applications will be confirmed on a first-come, first-served basis.
Note that any member of your group may come and sit at your table without having a membership to attend VCON (the lobby area is open to the public, as is the Vendor Hall and Art Show) but without one they will be restricted from entering and participating in member-only areas (panel sessions, tabletop and console game rooms, hospitality suite, taproom).
As groups who have a lobby table often host room parties, the Lobby Table form also asks you to let us know if you plan or are thinking of planning on doing so. However, once you are sure you will be hosting a party, please also complete the Room Party Registration form in the next section.
Any group (or individual, actually) may choose to host a room party on either the Friday before the event officially starts or on the Saturday of the event.
Groups who register their room parties with us and then reliably communicate about it – especially in the last few weeks before the event – will be provided with one Weekend Membership at a discount of almost 80% ($10) per planned room party. We will also promote registered room parties on our social media platforms.
(If you plan to host a room party on both Friday and Saturday, please fill in the form once for each party.)