Program Books


To Place Ad: Contact Graeme at adsales [at] vcon [dot] ca and once the ad is sent to me, I will generate an invoice from Eventbrite to be paid within 30 days.

To Trade Ads: If you are running a fannish convention or genre event and wish to place an ad in our program book in exchange for a VCON 41 ad in your program book, contact me at the above address.

Please submit digital ad copy to adsales [at] vcon [dot] ca by AUG 31, 2016
We cannot guarantee artwork submitted after this date will make it into the publication.

Black & White: (Interior pages)

  • $100 – Full Page
  • $75    – Half Page
  • $50    – Quarter Page
  • $25    – Business Card

Colour: Inside Covers & 4 mid-section interior pages)

  • $200 – Full Page Interior †
  • $150 – Half Page Interior †
  • $100 – Quarter Page Interior †
  • $50   – Business Card Interior †
  • $300 – Full Page Inside Cover
  • $200 – Half Page Inside Cover
  • $400 – Full Page Outside Back Cover
  • $300 – Half Page Outside Back Cover

† “Interior colour ads” are included in a single sheet folded over at the middle of the program book to provide four full pages of colour printing.


The Program Book has pages of 8.5 inches horizontally by 11 inches vertically (8.5″ x 11″; standard US Letter size in portrait orientation). If you wish to turn your ad by 90 degrees with respect to the page, feel free, but for less than a full page, it may look weird. For your convenience, we do some math here.

Half page (Tall) = 11” high, 4.25” wide

Half page (Wide) = 5.5” high, 8.5” wide.

Quarter page (Tall) = 5.5” high, 4.25” wide.

Business Card = 2” high, 3” wide

Acceptable file formats:

  • PDF
  • PNG
  • TIFF
  • BMP
  • GIF †
  • JPEG †

† We advise caution with choosing GIF or JPEG. These file formats are optimized for photos, and non-photo elements—text, logos, artwork—especially those with solid blocks of colour, often do not look crisp once printed.

We recommend using at least 300 dots-per-inch. 300 dpi is an excellent rule-of-thumb minimum for good-looking print. More is fine. Less will be accepted, but your ad may end up looking blocky.

You have the full dimensions/pixels of your ad space to use, but you may wish to include an eighth-inch (0.125″ or 38 pixels at 300 dpi) margin clearance as part of your layout so that your ad does not bump right up against other ads or surrounding content. Also be aware that the content may shift by about a mm with respect to the edge of the page during printing, so if your ad runs right to the edge of the page, we do not accept blame cut off lines or text. (Experienced layout people will know how to circumvent this issue.)

If you are purchasing a black and white space, please send your copy in black and white or greyscale. Only send colour copy if you are purchasing colour space. We do not offer graphic design or proofing services. Whatever you send us, we print as is.

For payment, we can accept VISA, MasterCard, and PayPal. We will also accept cheques sent by standard mail.

Since a mail strike/lockout remains a possibility, we recommend responding to our PayPal invoice with PayPal payment or credit card via PayPal (you don’t have to have a PayPal account in order to pay a PayPal invoice with a credit card).

If you are mailing a cheque (assuming the Postal dispute is settled,) please send it to the following address along with a note that includes your name, contact info (email, phone, address) and details of the advertisement size(s) you are purchasing:

VCON, attn. Advertising
Box 78069, Grandview RPO,
Vancouver, BC, V5N 5W1

Registration Swag Bags

There is no fee if you would like to have an advertising flyer or other small item included in our registration swag bags.

To do so, deliver 800 copies of the item to the following address.

ATTN: VCON Registrar (Swag Bag Donation)
c/o Fired Up Events
7842 Express Street,
Burnaby, BC   V5A 1T4

Your delivery must be received by Friday, September 23.

If you’re local you may drop them off in person rather than actually shipping them but must make arrangements to do so ahead of time as there is not always someone at the Fired Up Events office. If you wish to do this, please send an email to Jenni Merrifield at jenni [dot] merrifield [at] vcon [dot] ca with the subject “Arranging In Person Swag Delivery”.