VCON To Have Breakout Year in 2017 12 Comments


WCSFA Says: We’re Doing All the Things!

The West Coast Science Fiction Association (WCSFA) announced today that 2017 would be a “breakout year” for VCON – that is, they will be breaking out individual aspects of their annual three-day event into several, smaller, tightly focused events scheduled throughout the year.

VCON, the signature event for WCSFA is a long established general SF convention lasting three days but “Three days a year isn’t enough!” according to Chris Sturges, WCSFA president. “We have many more ideas and plans than we can fit in, we need more time! We tried the time travel convention (VCON 40), but that didn’t work.”

With that in mind, WCSFA is announcing a series of events in 2017, to allow more people to attend VCON-related events, and to bring the ideas and strengths of our volunteers to the forefront. So far we are planning:

VCON Relaxicon 41 ½.
We’re scaling back the traditional VCON just a bit, focussing more on people getting together with people. We want to make sure people have time to relax and enjoy the community that we’ve all worked to build. We can confirm that this event is a go and will be held 28-29 October 2017 at the Vancouver Guildford Sheraton Hotel.
Nothing But Games.
A 2-day event featuring tabletop and board games, console gaming, stand up arcade games, a Magic Tournament, head to head Artemis bridges, and much more.
All the Art.
A high profile art show featuring the best artists from our art show and invited guests, celebrating science fiction and fantasy artwork of all mediums.

We have many more events on our list, but we need your help! If you have an idea for an event or would like to help with one of the planned events, please contact the WCSFA Secretary at secretary [at] wcsfa [dot] org.


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12 thoughts on “VCON To Have Breakout Year in 2017

    • VCON Webmaster Post author

      Michael,

      Thanks for your comment. We understand how much our fans would appreciate having VCON run in a location in central Vancouver. Unfortunately, the cost of venue space and rooms for central Vancouver are far outside WCSFA’s current budget for the event as well the budget of many of our attendees.

      We are currently making efforts to, at least, settle on a consistent location for VCON and some other events over the next several years rather than moving between venues as we have done throughout our past. We are already negotiating with the Sheraton Vancouver Guildford, which is where VCON 41 was and VCON Releaxicon (41½) will be held, to that effect, but nothing else is confirmed at this time.

      • Angela

        How about Burnaby or New West?
        Also I hope the fees for the art-focused event as stated being higher profile won’t be ‘too’ high. One of the reasons I can show every year thus far is because it fits my budget and works for me, but most art show events I’ve seen are just asking way too much (some seem to be laughing their way to the bank to put it simply).

        • VCON Webmaster Post author

          Angela,

          Function space rates in Burnaby and New West are generally in the right ballpark but few of venues have enough square footage to meet our needs for a full scale VCON or, if they have a sufficient amount of square footage, there’s no hotel accomodation connected to it (e.g. the Anvil Conference Centre in New West).

          The Art Show in question is “high profile” only in that it will be in a commercial environment that will hopefully result in the art to being seen by more people over a longer time period. It will be a juried show and, if there is a direct cost to the artists who’s work is selected, it should be in a similar range as for the VCON Art Show.

    • VCON Webmaster Post author

      M. Duncan,

      Unfortunately, no, there will not be a formal book launch this year. It is typically held on Friday evening and this year’s event will only run Saturday and Sunday. That said, as we do intend to return VCON to it’s regular size for 2018, there should be a book launch then and it is possible that we will allow authors who would have been eligible for a 2017 book launch, had we had one, to participate.

      Additionally, we are looking into other possible options for authors with new books in 2017. For example, one idea we’ve discussed is a “book launch suite” that authors and publishers can register to use for the purpose of promoting their newest books(s) over a short period of time – almost like a “room party”, but for readers instead of partiers. We certainly welcome other suggestions.

    • VCON Webmaster Post author

      M Duncan,

      Actually, I’ve been advised to let everyone know that there *could* be a booklaunch – if someone with a passion for organizing it steps up to do so.

      If there was, it would most likely be held mid-day or early afternoon on Saturday rather than in the evening, as there will only be one panel room available large enough to hold it in and there is usually the Costume Contest and the Dance & Cabaret on Saturday evening. (Of course, no one has stepped up to run either of those yet either, so it could be held in the evening if either of the others don’t happen)

  • T Ernst

    What is the concept for 2017 for Vendors for 41 1/2 – and what about vendors who pre-paid in 2016 FOR 2017 … not only are the dates now different from proposed, but there is no information above as to whether there will be any place for vendors – and regarding rates. Certainly, for a 2-day con with even less occurring (and therefore much less draw) than 2016, I’m hoping the vendor rates will be significantly reduced.

    • VCON Webmaster Post author

      T Ernst,

      By this time any Member, Vendor or Artist who pre-paid for VCON 42 should each have received email message with the specifics about what is happening and what they can do with their pre-paid membership, deposit or reservation. For Vendors, the short of it is that you can choose to transfer it to the VCON Relaxicon in 2017, have it held until VCON 42 in 2018 or request a refund of the deposit.

      Rates have not yet been set, but it’s not unlikely that there will be some reduction over previous years’ rates given the loss of Friday afternoon and evening for sales. That said, however, the square footage available for vendors will be smaller this year and there will be fewer spaces available; fewer spaces equals higher competition for them so you probably shouldn’t expect any reduction to be extreme.

    • VCON Webmaster Post author

      Joseph,

      Yes, there will be panels, and hands on workshops (like Frankenstuffies), and book readings, just less of each going on at the same time. There will be console and tabletop gaming and a vendor hall but all in smaller spaces.

      We’d really like to see the Art Show, a Costume Contest and a Dance/Cabaret too, but are still seeking individuals interested in stepping up to run them this year.

      The Hospitality suite and the tap room will be business as usual.